Module Settings Guide for SmartSpace Administrators

The Module Settings page in SmartSpace allows administrators to enable or disable various features that affect how users interact with the platform. Below is a breakdown of each setting and its functionality:

1. Allow User Deliveries

Enabling this setting adds a Deliveries button to the toolbar on the mobile application. This feature facilitates delivery management within your organisation:

• How it works:
  • Anyone in the organisation can log a delivery, take a photograph of it, and notify the intended recipient.
  • The notification includes the delivery's location and the attached photograph.
  • Recipients will receive both an email and a push notification.
  • The photograph and delivery details appear in the Deliveries section of the recipient’s mobile application.

Note: This feature is only available on the mobile app; there are no delivery features on the web-based portal.

2. Allow Visitor Registration on Sites

This setting enables the Visitors Module, enhancing visitor management capabilities:

• Key features:
  • Staff can pre-register visitors via the web portal or mobile application.
  • Space operators can view expected visitors, monitor who is on-site, and generate reports.
  • Activates the Visitor Kiosk, allowing visitors to self-register upon arrival.

This feature is particularly useful for managing visitor flows and maintaining accurate records of site access.

3. Allow Users to Raise Facility Issues

Enabling this feature adds a Facility Issues tab to the toolbar on the mobile app. It allows users to report facility-related problems quickly and efficiently:

• How it works:
  • Users can log facility issues and upload a photograph for context.
  • They can indicate whether the issue is a Workplace Health and Safety (WHS) concern.

This ensures facility managers can address issues promptly and maintain a safe working environment.

4. Allow Users to Book on Behalf of Another User

This setting allows users to make bookings on behalf of others directly from the floor planner.

• Common use cases:
  • Booking adjacent desks for co-workers.
  • Managers reserving desks for their entire team to sit together.
  • Personal Assistants booking resources for their managers.

This feature improves flexibility and collaboration by making it easier to coordinate shared spaces.

5. Disable Check-in on Mobile/Web

This option disables the Check-in button on both the mobile and web applications. Instead, users must check in using a QR code.

• Why use this setting?
  • Ensures users are physically present at the resource they have booked.
  • Prevents users from checking in remotely before arriving.
  • Users scan the QR code on the Smart Label associated with the desk or resource to check in.

This is particularly useful for enforcing on-site presence policies.

By customising these settings, you can tailor the SmartSpace platform to meet your organisation's specific needs. Adjust the settings as required to optimise your workplace management processes.