Module Settings Guide for SmartSpace Administrators
The Module Settings page in SmartSpace allows administrators to enable or disable various features that affect how users interact with the platform. Below is a breakdown of each setting and its functionality:
1. Allow User Deliveries
Enabling this setting adds a Deliveries button to the toolbar on the mobile application. This feature facilitates delivery management within your organisation:
- How it works:
- Anyone in the organisation can log a delivery, take a photograph of it, and notify the intended recipient.
- The notification includes the delivery's location and the attached photograph.
- Recipients will receive both an email and a push notification.
- The photograph and delivery details appear in the Deliveries section of the recipient’s mobile application.
Note: This feature is only available on the mobile app; there are no delivery features on the web-based portal.
2. Allow Visitor Registration on Sites
This setting enables the Visitors Module, enhancing visitor management capabilities:
- Key features:
- Staff can pre-register visitors via the web portal or mobile application.
- Space operators can view expected visitors, monitor who is on-site, and generate reports.
- Activates the Visitor Kiosk, allowing visitors to self-register upon arrival.
This feature is particularly useful for managing visitor flows and maintaining accurate records of site access.
3. Allow Users to Raise Facility Issues
Enabling this feature adds a Facility Issues tab to the toolbar on the mobile app. It allows users to report facility-related problems quickly and efficiently:
- How it works:
- Users can log facility issues and upload a photograph for context.
- They can indicate whether the issue is a Workplace Health and Safety (WHS) concern.
This ensures facility managers can address issues promptly and maintain a safe working environment.
4. Allow Users to Book on Behalf of Another User
This setting allows users to make bookings on behalf of others directly from the floor planner.
- Common use cases:
- Booking adjacent desks for co-workers.
- Managers reserving desks for their entire team to sit together.
- Personal Assistants booking resources for their managers.
This feature improves flexibility and collaboration by making it easier to coordinate shared spaces.
5. Disable Check-in on Mobile/Web
This option disables the Check-in button on both the mobile and web applications. Instead, users must check in using a QR code.
- Why use this setting?
- Ensures users are physically present at the resource they have booked.
- Prevents users from checking in remotely before arriving.
- Users scan the QR code on the Smart Label associated with the desk or resource to check in.
This is particularly useful for enforcing on-site presence policies.
By customising these settings, you can tailor the SmartSpace platform to meet your organisation's specific needs. Adjust the settings as required to optimise your workplace management processes.
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